TCMAA CLUB BYLAWS

The following shall be the bylaws of the Thurston County Miniature Aircraft Association, a corporation organized under the laws of the State of Washington. The membership shall consist of all interested parties, regardless of Race, Color, Creed, Religion, Sex, or National Origin, who have an interest in the formation and operation of a recreation and hobby club which shall:

  • Promote the construction and flying of miniature aircraft;

  • Provide for a formation of worthwhile ideas concerning miniature aircraft;

  • Promote contests and fun-fly events for miniature aircraft;

  • To engage in a program of safety and research in miniature aircraft, and;

  • To encourage youth to engage in and become familiar with the construction and flying of miniature aircraft.
     

ARTICLE 1: DUTIES

  1. Board of Directors: the management of the affairs of the Club shall be vested in the Board of Directors who shall have the authority to establish and administer its policies. Official decisions may be made by a two-thirds (2/3) majority vote or by a quorum at a Board of Directors meeting. A quorum shall consist of at least 50% of the current Board members. Official decisions shall be consistent with the stated purposes and objectives of the AMA as set forth in its Bylaws and, where those Bylaws are not specified, vested in the sound discretion of the Board of Directors. The Board of Directors is comprised of the elected officers and the Directors

  2. Directors: The Directors are nominated by the President and are confirmed by majority vote of the Board of Directors. There shall be up to 4 Directors, the term of service is 3 years.

  3. President: The President shall preside at all meetings of the Club and shall act as a spokesperson in all matters pertaining to it.

  4. Vice-President: The Vice-President shall act for the President when he/she is unable to serve, and is to maintain an accurate record (including place of storage) of all Club assets.

  5. Secretary: The Secretary shall record minutes of each Club meeting

  6. Treasurer: The Treasurer shall collect all moneys due and shall keep a record of moneys disbursed by the Club. The Treasurer shall handle all correspondence pertaining to Club activities. He/she will also be the Club’s contact person with AMA in case of questions, problems or situations.

  7. Field Marshall: The Field Marshall shall be responsible for ensuring AMA and Club rules are followed at the flying field. He/She is to ensure that the field is properly maintained and recommend improvement/changes.

  8. Safety Committee Chairman/Safety Officer: The Safety Committee Chairman/Safety Officer shall be responsible for chairing the safety committee and ensuring existing safety rules are enforced. This position also includes processing the grievance forms and following the existing grievance procedure documented in the by-laws.

  9. Newsletter editor/Webmaster: Maintains and updates the club web site. Collect, compiles and publishes model aircraft related information.
     

ARTICLE 2: AUDIT

The President or his appointees will make a periodic audit of the Treasurer’s books.
 

ARTICLE 3: TERMS OF OFFICE

  1. All elected officers of the Club shall serve for one (1) year date of election. Officers are to be elected by a vote of simple majority of those present at the regular meeting in the month of November. New officers will take office immediately after the November meeting. Nomination of Club officers shall be made at the general membership meeting during the month of October. Any active Club member holding voting rights may make nominations for office. All known nominations for office will be published in the newsletter or posted on the Club web site prior to the election.

  2. A secret ballot is required for elections, for removal of a Club officer, a member of the Board of Directors, and for expulsion of a member from the Club unless waived by a simple majority vote of the members present at the meeting.
     

ARTICLE 4: VACANCIES

Vacancies in any office shall be filled by appointment by the remaining officers, such appointee to serve until the end of the term for which its predecessor was elected.
 

ARTICLE 5: COMMITTEE

Committees of the Club shall be appointment by the President and may be approved by a simple majority vote of the members present at a meeting (if a vote is requested), to
serve throughout the term, or less, of his tenure of office. Standing Committees are the Safety Committee and the Field Maintenance Committee.
 

ARTICLE 6: MEETINGS

  1. Regular meetings shall be held at a time and place designated by the Board of Directors and published in the Club newsletter or posted at the Club's registered address or on the Club web site.

  2. Club officers may call special meetings with no less than five days prior written or posted notice of a special meeting. The purpose of the special meeting shall be stated in the notice.

  3. At any Club meeting a simple majority shall be over 50% of the members voting at the meeting.

  4. Any member or probationary member of the Club may initiate a formal request for action by the Board of Directors by submitting a written proposal to the President. The proposal shall include a written description of the nature, type, and extent of the Board action recommended. The President of the Board shall forward copies of the proposal to other members of the Board of Directors for their consideration. Either the President, or any other Board member, may have the matter placed upon the working agenda of the next Club meeting.
     

ARTICLE 7: DUES AND MEMBERSHIP

  1. The annual dues to be paid to the Club shall be determined by the Board of Directors with the approval of a simple majority vote. Dues are non-refundable, except under extraordinary circumstances, which will be determined by the Board of Directors on a case-by-case basis. Club dues are to be paid no later than March 1st for members who are renewing membership. AMA dues are due January 1st and must be paid before members can fly at the TCMAA field. Officers of the Club may at any time ask to see proof of AMA payment of members wishing to fly at the TCMAA field.

  2. No special assessment shall be levied upon the Club membership, unless it is approved by a vote of two-thirds (2/3) majority of the members present at the regular monthly meeting, and the members have been given at least five (5) days prior notice along with an explanation of the assessment.

  3. New members who join in October through December will pay initiation fee and rates of $10.00. This will cover the membership dues until the end of the current year.

  4. A member shall be in arrears and shall not be considered active if his/her dues have not been paid as provided in Article 7, Section 1. Any member who allows their membership to lapse beyond March 1 of any year shall be considered a new member when renewing their membership and will not be given preference over any other applicant should a membership waiting list be in existence.

  5. Types of membership and limits on the total number of members shall be determined by the Club officers and approved by a vote of two thirds (2/3) majority of the members present at the meeting.
     

ARTICLE 8: MEMBER STANDING

  1. All persons shall be eligible for membership, and shall agree to abide by the Club’s bylaws, flying field rules, and those of the AMA.

  2. The membership shall be divided into the following categories:

a. Full Member: Is sixteen (16) years old or older and have full privileges and voting rights. Dues: Full Member rate plus AMA Membership

b. Junior Member: Is younger than sixteen (16) years old, has full privileges and voting rights. Dues: Junior Member rate plus AMA Membership

c. Family Membership: Includes all flying members of the immediate family (spouse and children). They have full privileges and voting rights. Dues: One (1) Full Membership plus one (1) Junior Membership, plus AMA Membership for each flying member. Junior members must have AMA membership to vote. Children are included until their 19th birthday and from their 19th birthday until their 25th birthday, provided they remain continuously dependent upon their parents for their principal support.

d. Associate Member: a Non-Flyer, who is interested in the activities of the Club, has no voting rights.

e. Probationary Member: A new member within the first calendar year of membership. This member is not eligible for elected office; however they may serve the Club in an appointed position. Member has full voting rights at Club meetings. Membership dues are per the rate structure, published in the newsletter.

  1. Flying members will be required to hold and maintain a license issued by the AMA. All first-time flying members applicants, as well as present flying members seeking membership renewal, must show proof of membership in the AMA. Non-flying and Associate Members do not require AMA membership.

  2. New members shall be on probation for one (1) calendar year. Probationary members are ineligible to hold any elected office in the Club.

  3. Any member receiving a safety Grievance as stated in Article 16, who is involved in non-flying violations, or who has key information of a non-flying violation and withholds it from the Board of Directors, may at the Board of Directors’ discretion be placed on probation for one (1) year regardless of his or her tenure in the Club.
     

ARTICLE 9:  RESIGNATION, TERMINATION, DISCIPLINARY ACTION, EXPULSION AND REINSTATEMENT OF MEMBERSHIP

  1. Any member in good standing may resign his/her membership by giving written notice to the Club.

  2. If any member ceases to have the qualification necessary for membership in the AMA, his/her membership in the Club shall thereby terminate, subject to reinstatement upon restoration of eligibility.

  3. This section provides for enforcement of the Safety Rules that are related to flying activities. Any other unacceptable behavior by an individual member or members, as defined by the Board of Directors, become the responsibility of the Board of Directors as stated in Article 1, Duties, Section 1 of these Bylaws. Any individual may be expelled from membership from the Club by a two-thirds (2/3) majority vote of the Board of Directors if, in the Board of Directors’ determination, such individual willfully commits any act or omission which is a violation of any of the terms of these Articles of Incorporation and Bylaws, or the Rules of the AMA, or which is detrimental the Club, the AMA, or to model aviation.

  4. Any member who is expelled from membership may be reinstated to membership only by two-thirds (2/3) majority vote of the Board of Directors.

  5. The Board of Directors shall have the discretionary authority to provide for and to impose disciplinary action for such acts or omissions, which do not justify expulsion from membership.
     

ARTICLE 10: AMENDMENTS

Amendments may be made to the Constitution and these bylaws at any general meeting of the Club membership, provided the members shall have been notified in writing at least five (5) days in advance that the amendments are to be considered. Copies of the proposed amendments shall be provided to all members as part of the notification. Amendments shall be approved by no less than a two third (2/3) majority vote of the members present, at the regular monthly meeting.
 

ARTICLE 11: SPECIAL FUNDS

  1. The Treasurer of the Club is authorized to receive contributions or specially obtained funds from any individual or institution, to be applied to the operating expenses of the Club.

  2. The President will have discretionary spending, of up to $500.00 without requiring Club approval.
     

ARTICLE 12: DURATION

The duration of this Club shall be perpetual.
 

ARTICLE 13: DISSOLUTION

  1. The Corporation may be dissolved with the approval of a two-thirds (2/3)-majority vote of the total membership.

  2. Upon the dissolution of the Corporation, the Board shall, after paying or making provision for the payment of all of the liabilities of the Corporation, dispose of all the assets of the Corporation exclusively for the purposes of the Corporation in such manner, to the Academy of Model Aeronautics, Inc., or to such other organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or to such other organization with purposes similar to the purposes of this Corporation, as the Board shall determine. Any of such assets not so disposed of shall be disposed of by the Court of Common Pleas (or similar court) of the county in which the principal office of this Corporation is then located, exclusively for such purposes and to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
     

ARTICLE 14: INCORPORATION

The incorporation of this membership shall be a minimum of three (3) of the four (4) elected officers.
 

ARTICLE 15: LOGO

The official Club logo shall be as posted at the Club’s registered address, on the Club web site, and used in the Club newsletter.
 

ARTICLE 16: GRIEVANCE PROCEDURE (FLIGHT & GROUND SAFETY RULES)

  1. Purpose: The grievance procedure provides a mechanism to enforce existing safety rules by providing a progressive disciplinary system when needed. Although most complaints can be resolved informally, if a complaint is serious or cannot be resolved informally, the matter should be referred to the Safety Committee for its consideration by means of a Grievance Form to be filled out and turned into the Safety Committee Chairman. At least one witness is required to sign the Grievance Form.

  2. Safety Committee: The Safety Committee shall use its judgment in carrying out action on the following.

a)  A grievance form (see page 7) will be filled out and turned into the Safety Committee Chairman. At least one witness is required.

b)  FIRST VIOLATION

  1. Viewpoints of both complainants and accused will be considered.

  2. Complainant’s name will be disclosed.

  3. A verbal reprimand will be given to the accused by the Safety Committee, and this will be recorded in the Committee files

c)  SECOND VIOLATION

  1. Complainant’s name will be disclosed.

  2. The accused has the right to a written rebuttal, to be reviewed by the Committee.

  3. If the Committee so decides, the flying privileges of the accused will be suspended for thirty (30) days. Written notice of this shall be issued and a copy published in the Club newsletter.

d)  THIRD VIOLATION

  1. Committee will notify the accused in writing and the Club members via the Club newsletter that the Club will vote on the expulsion of the accused at the next meeting.

  2. Said expulsion will last for a one-year minimum. (Longer if deemed necessary by the Board of Directors).

  3. A member may be expelled from the Club only upon a two-thirds (2/3) majority vote of the membership present at the meeting.

  4. Voting will be by secret ballot at a regular monthly meeting.

  5. The expelled member may reapply for membership after the expiration of the expulsion time period.

e)  The three actions will not be enforced unless they are accumulated within a two year period of time.

 

TCMAA BYLAWS

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